Virtual platforms that were launched in the market only some time ago have already proved to be repositories of a crucial importance during deal execution. Being thought of for execution of merger and acquisition transactions, virtual data rooms have demonstrated that they are convenient for realization of transactions in many industries and spheres such as life science, financial industries, family affairs, legal sector, biotechnological licensing, accounting, investment banking, real estate, media, fundraising, energy, an others. Clinical studies also appear on the list of the industrial sectors that may get significant benefits from a virtual data room utilization. Virtual Data Rooms Set For Clinical Program of Study. How It Really Operates with sharefile virtual data room.
Clinical researches are commonly associated with processing and keeping of large volumes of undisclosed information: clinical results, confidential profiles of the those involved in studies, etc. Undoubtedly, this information by no means may be at danger of loss, leakage, misuse as the outcome might be hazardous and unfavorable. Therefore, those who make contribution to clinical researches should check the documents’ protection and to choose a highly protected venue for keeping the information. Concurrently, this secret documents must be shared with a variety stakeholders such as those involved in life science companies, licensing partners, investors, etc. Hence, clinical specialists face the need to keep the files in the safe place and, concurrently, make it visible to particular partners. A virtual repository is a technology that is able to satisfy all the mentioned requirements.
Generally, virtual rooms are protected with a strong and multi-sided protection system that protects the information with such instruments as data encryption, firewalls, personally-identifiable dynamic watermarks, virus scanning, two-step user verification process, etc. One of the innovative inventions in information security is referred to as “fence view” option: a Print Screen button is blocked when a VDR visitor views documents a room and the chance for a camera-based offense is being lowered.
Together with a complex security and comfy environment for files keeping, virtual data rooms have various other functions to provide the representatives of clinical studies with. For instance, being open for an entrance all the time worldwide, virtual platforms facilitate information exchange between scientists and researchers that work in different countries. At the same time, Q&A section that is included in a decent virtual platform equipment makes the information exchange even more easy: all the verified VDR visitors might maintain the discussion connected with a chosen file and the conversation is linked to the file itself. For this reason, the researchers may not simply view the data stored in a virtual repository but also support a meaningful conversation within the VDR.
When it comes to clinical profiles, it turns out that not all the colleagues are supposed to possess the similar access to the files. Hence, the VDR users are to be divided into the clusters that take into account the justified level of information revelation. Virtual data rooms offer their visitors digital rights management that helps the virtual data room owners to differentiate the needed number of permission groups and lay on confines on the access to the documents. The other VDR function, namely – activity tracking, provides the data on all the activity that were performed in the virtual repository. The data on who entered the room, when, which folders were edited and how long for is mirrored in an audit report and helps the room administrators to monitor the most active and involved users.
Another virtual platform benefit is that it is rather simple to set up and maintain. Such functions as bulk and drag-and-drop uploading tools let the room owner to pack the virtual platform with all the demanded information within a short time. The same options have to be utilized to update the VDR and to attach the new data. That is why, the virtual repository administrators have a possibility to rapidly update the information shared with users and share with them the newest clinical results and findings. The listed above features explain why virtual platforms may be helpful during clinical studies: they are irreproachable spaces for storing of highly secret and private files and for maintaining cooperation between geographically remote scientists and other stakeholders.